Document Management System

Document Management System

Perceptive Content (vendor Hyland) - a document management system/repository for storage of electronic documents.

Hyland - Perceptive Content (vendor - software solution) is our document management system solution. A repository for documents related to our student information system, human resources, procurement, and any other documentation that should be stored as part of Records Retention laws.

HPC also has a module within it for ʺIntelligent Capture Recognitionʺ (ICR) known as Brainware. In 2020, NVCC implemented Brainware to scan and conduct transcript evaluations with ICR.

Key Features and Benefits

Administration

The Access and Content Management team develops and maintains the entry and storage of archived documents used by colleges and universities.

Key functions

• Easy to Use.

• Robust workflow tool that allows for automating business processes.

• Several methods for capturing documents.

• Customizable annotations.

• Web version that can do almost everything the thick client can do.

Integration

HPC integrates with our PeopleSoft systems to store documents and information for students and staff. Additionally, it integrates with AssureSign (our eSignature module). NVCC also integrates a HPC module system called Brainware.

Getting Started

You can request a new setup in the document management system by opening a Request Service ticket located on the top-right of this page.

Getting Help 

You can request help with the document management system by opening a Request Service ticket located on the top-right of this page.   

Related Services and Links

HPC integrates with our PeopleSoft systems to store documents and information for students and staff. Additionally, it integrates with AssureSign (our eSignature module). NVCC also integrates a HPC module system called Brainware. Brainware provides Intelligent Capture Technology, NVCC is currently in the early stages of building this technology to automate transfer credits from transcript to SIS (Fall 2020).

Metrics and Statistics

The document management system supports records, admissions, human resources, and financial aid at the 23 colleges and system office.

Availability

The document management system is available 24/7 with the exception of our maintenance hours.

VCCS Documentation 

• There are some helpful documents on Buzz2 and they can be found by clicking on the following link.

  • https://buzz2.vccs.edu/teams/dms/

• There are also some articles in TD listed under the Document Management Knowledge Base.

Communication

Emails are sent out using the Document Management Services POC's dlist. You can request to be added to that dlist by opening a Request Service ticket located on the top-right of this page.

There is also a quarterly User Group meeting. The invitation for those meetings are sent out to the dlist mentioned above.

Other Instances

• HPCTest is almost an exact clone of HPCProd. All new setups and development are done in HPCTest, and thoroughly tested before they are moved to HPCProd.

Business Owner

Nicole Stewart

Assistant Vice Chancellor of IT, ITS

Technical Owner

Michelle Atkinson

Management Specialist, ITS