Overview
Welcome to the Facilities, Activities, and Events page. Requests to plan and conduct activities, events, and/or schedule the use of VPCC facilities/space that meet the following requirements must be submitted through the TeamDynamix ticketing system 90-days in advance of your meeting, event and no less than 45-days prior to the date of the facility/space need, event, and/or activity.
If you are hosting a meeting, event, and/or activity outside of scheduled instructional course/programs, that require the use of a space on campus;
VPCC Facility Use (Buildings, Conference Center*, Theatre*, etc.)
VPCC Space within a Facility Use (Gators Café, Classrooms, Labs, Library, etc.)
VPCC Space Outside a Facility Use (Parking Lots, Lawns or Greenspace, Tennis Courts, Basketball Courts, Volleyball Courts, etc.)
Or you are scheduling an event and/or activity on or off campus that includes;
Inviting Dignitaries, Elected Officials, Corporate or other IHE Executive Leaders, or Invites Minors to Campus (Federal, State, or Local, etc.),
Includes Alcohol Service or Consumption, or
Includes Food Service or Distribution
You MUST complete and submit a facilities, activities, event request ticket.
* The Dr. Mary T. Christian Theatre: If you are interested in the use of the VPCC Mary T. Christian Theatre, please email MTCTheatre@vpcc.edu before submitting your request.
*The VPCC Peninsula Workforce Development and Conference Center: If you are interested in the use of the VPCC Peninsula Workforce Development and Conference Center, please email events-rentals@vpcc.edu before submitting your request.
Please review the Facility Use policy prior to submitting your request.
As you are planning your event and/or activity, before submitting your request, please take time to review Virginia Peninsula Community College’s Health, Safety, and Risk Management Guidelines and Procedures, particularly, but not limited to the sections that provide guidance around events, activities, décor, tents, amusements, fire and general safety requirements; sections 1, 4, 5, 14, 15, 25, 26, 29, 30, 33, and 34.
NOTES:
Instructional courses scheduled for classrooms and lab spaces, scheduled through the appropriate academic and/or workforce course scheduling process do not require the submission of a Facilities, Activities, Events Request.
Additional requests for the use of facilities or spaces within or outside of facilities outside of regularly scheduled courses are required to submit a Facilities, Activities, Events Request.
Athletic competitions held at non-college venues do not require a Facilities, Activities, and/or Events Request.
Background
The College is committed to creating an experience that is inviting, meaningful, educational, and accessible for our internal and external college community, while accentuating a culture of care and providing an environment that fosters the health, safety, and security of our students, employees, visitors, and guests. This requires a formal process for planning, requesting, and using college facilities and spaces that allow the college to prioritize and maximize opportunities, ensure availability, schedule deconfliction, and determine appropriate resource allocation.
Your event and/or activity is important to you, and it is important to the College. We want you to have a successful event, that places health, safety, and image at the forefront, while balancing capabilities and resources to support your event/activity.
Facility and College Services Fee Schedules
Facility Use Fee Schedule
College Services Internal (Charge Back) Fee Schedules
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Department of Police, Safety, and Security External Fee Schedule
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Facility Services Department Fee Schedule
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Information Technology Services Department Fee Schedule
