Germanna Community College utilizes the VCCS Google Groups system for mass email communications to students. These are distribution lists containing student email addresses (@email.vccs.edu) that are synced daily with SIS to maintain a list of students specific to the type of distribution list. These syncs run over night and include any students enrolled in the previous, current, or next term for Germanna Community College courses. Communications are restricted to an approved senders list which are each subject to approval from the associated list-owners. Please submit a Technical Services Help Desk Ticket to request access to send emails to these distribution lists.
The following student distribution lists are available for general college business usage:
- Germanna Students
- gc-students@email.vccs.edu
- includes all Germanna Community College students
- Germanna Veterans
- gcc-veterans@email.vccs.edu
- includes Germanna Community College students that have the VETS Student Group designation
Approved senders can simply send their communication via an email from their @germanna.edu email account to the appropriate distribution list email address. The communication will enter a Pending status within the VCCS Google Group system as it is subject to moderation by Germanna Community College staff before being released. Moderators will check the communication for issues such as formatting, broken images/links, typos, and inappropriate content. If there are any issues, the message will be rejected and the moderator will contact you via email explaining the reason for rejection. Please expect communications sent during regular business hours to be moderated within 2 hours. Communications sent outside of regular business hours will be moderated at the start of the following business day. We recommend that communications regarding scheduled events be sent at least 24 hours in advance to guarantee it is released in a timely manner.
It is strongly encouraged that communications be tested prior to sending to these distribution lists by first sending a version of it to your individual VCCS provided Gmail account. This will allow you to review how it will appear to the students when viewing it within the Gmail system. Some formatting and design elements do not appear the same in Outlook versus Gmail. This provides you the opportunity to edit the communication if there is anything that is not displaying as desired.