Town Hall Analytics

Quickly review event recordings, transcripts, and more with Teams recaps. Check out a past event’s materials, including its files, shared content, and more, without switching screens or apps.

Town Hall Reporting

Teams Town Halls are built for large, one-to-many broadcast-style events. Think all-hands, big announcements, or executive briefings. Typical Town Hall reports include:

Attendee Report

You typically get:

• Attendee name or anonymous identifier
• Join and leave times
• Viewing duration

This helps answer questions such as:

• Overall audience size
• Peak concurrency
• Session drop-off trends

 

Q&A Report

The Town Hall Q&A report includes:

• Published questions
• Responses from presenters / moderators
• Timestamps
• Moderation details (for example, dismissed or private responses)

This is useful for understanding theme-level interest and concerns, but not for scoring individual attendees or accounts.

 

Organizer Summary & Recording

Organizers also see:

• A high-level summary that may include audience size and presenter activity
• The Town Hall recording, typically stored in SharePoint/OneDrive, for on-demand access

 

Recap

Recaps are available after Teams events, including meetings, town halls, webinars, and calls, that were recorded or transcribed. In a recap, you can find the event recording, transcript, shared files, notes, custom summary, agenda, and follow-up tasks.

1. View the Attendance Report
2. AI Meeting Summary Notes
3. View the Meeting Transcript
4. Follow Up Tasks noted during the meeting
5. View the presentation
6. See which speakers spoke, for how long, and at what timestamps
7. Topics and Chapters divide an event into sections using keywords from the transcript, content shared with PowerPoint Live, and more.

 

From the Attendance Report you can track who joined the meeting, when they joined and left, how long they stayed. View engagement metrics including reactions, Q&A participation, and how often they came off mute or showed camera.

 

To View a Meeting Recap

You can access a Town Hall meeting Recap one of two ways:

1. Open the Town Hall chat within Teams Chat and click Recap
2. Open the Town Hall meeting within Teams Calendar, click Recap

Note: In recurring events, easily view recaps from any occurrence. Open the recap and select an occurrence from the dropdown menu. If you don't see the occurrence you're looking for, select Load more meetings.

 

 

---

Need More Help?

Connect with PVCC Technology Services:

434.961.5400

help@pvcc.edu

Room M832 in the Main Building (Campus Map)