Definition of a Current person in the VCCS and the implications of access to various resources in the VCCS contingent on Current, Pre-Enrolled and Alumni statuses for users.
Current Status
The term Current is defined by myVCCS using the criteria outlined below. Users in the Current status are moved to the Enterprise Active Directory (EAD) Current Organizational Unit (OU) and are granted access to various applications such as Google Workspace and Microsoft 365. Our integrations with the Student Information System (SIS) and other systems determine membership in the Current status.
Students
Students who have an enrolled status of E (Enrolled) or W (Withdrawn) in the current, previous, or upcoming semesters are considered Current. This also includes workforce students enrolled in courses that have synchronous start and end dates, regardless of the officially assigned semester.
Faculty and Staff
Active faculty and staff are classified as Current if they are properly registered in our HR system, meaning they have an active job record or are associated with instruction or advising roles.
Contractors
Contractors who have submitted the necessary paperwork are also classified as Current. This requires a ticket to be submitted to our security office.
Alumni Status
Users who do not have an enrolled status of E or W in the current, previous, or upcoming semesters are considered Alumni. Alumni users lose access to all VCCS resources except for SIS and Google Workspace.
Examples of resources affected by the Alumni designation include:
- Office365 for Students
Once an individual is no longer Current, their Office365 account is held for 30 days in a recycle bin with full recovery available. After this period, the account is permanently deleted.
- Library Resources
Many library resources are only available to Current students.
- Google Apps
Although access to certain Google apps continues, some restrictions may apply once a user is no longer Current. Users will only maintain access to Gmail.
- Special Vendor Discounts
Alumni will no longer receive emails from vendors, such as Amazon.
- Zoom
Access to Zoom may also be affected.
Pre-Enrolled Status
Users who have never held an active or Current job record are classified as Pre-Enrolled. Pre-enrolled users only have access to SIS for enrollment purposes.