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Complete Approval Request Form: The Pcard holder must fill out the Business Meals/Food Items Approval Request Form for MECC. This form must detail the meal purchase and include justification for the expense.
NOTE: Pcard users must also complete the Restriction Lift form.
- Submit for Approval: Submit the completed form to the VP of Finance for approval. Ensure all necessary information is included to facilitate a smooth approval process.
- Determine Maximum Eligible Rate: Refer to the GSA per diem rates for the relevant location by visiting GSA Per Diem Rates. Verify that the proposed meal expenses do not exceed the maximum eligible rate.
- Attach Approved Form to Purchase Log: Once the form is signed by the VP of Finance, attach it to the purchase log packet.
- Submit to Pcard Administrator: Submit the complete purchase log packet, including the signed approval form, to the Pcard Administrator for final processing and record-keeping.
By following these steps, Pcard holders ensure compliance with the meal purchase policy and maintain proper documentation for financial oversight.