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User Responsibilities
The college telephone system, including fax machines, is available to conduct college business only. This applies to all college faculty and staff who have access to the college telephone system. Accepting access to the telephone system carries an associated expectation of responsibility and appropriate use. Abuse of the college telephone system, including charging personal long distance calls and faxes may result in disciplinary action or termination.
Appropriate Use Policy
The college recognizes that staff may have a need to use college telephones for personal calls. However, personal long distance calls and faxes should not be made from college phones unless an extreme emergency exists.
Each month, the long distance statement will be reviewed. This review is necessary to determine if long distance access is being abused. A representative from the Department of Technology (DOT) will investigate the long distance statement for unusual frequency of numbers dialed, excessive length of calls, international calls, after business hours calls and other personal calling patterns. At the discretion of the DOT representative, a detailed copy of the long distance statement will be sent to the owner of the telephone number and their department manager. The department manager may be asked to determine which calls aren’t business related within five (5) business days of receipt of the statement. Department managers who identify problems with long distance abuse should consult with the faculty or staff member to resolve the concerns.
Continued inappropriate use of long distance calls will be referred to the appropriate official for disciplinary action by the college in accordance to applicable policies and guidelines.
User Options
As mobile phones are nearly ubiquitous these days, users can call personal long distance numbers on their own personal devices as long as they are not doing so at the expense of company time. In addition, prepaid calling cards are inexpensive and widely available to pay directly for personal long distance calls -- they can be purchased at many locations throughout the Richmond area.