Locked (Secured) Printing from a Network Copier

This article explains how users can print documents to any college copier using the locked (or secure) printing option.

Key Points:

• Locked printing (also called secure printing) is a feature on our college copiers that allows users to input a password or PIN to before a document is printed.
   
• Locked printing prevents documents from being seen and/or picked up by someone is not authorized to have them.
   
• Locked printing should be especially utilized when printing out documents that have sensitive or confidential information such as students' grades, social security numbers, and credit card numbers.

Instructions:

1. In most applications, you can bring up the print dialog box by selecting File > Print or by using the keyboard shortcut keys Ctrl + Shift + P (Mac users can press Command + Shift + P).  Once the dialog box is visible, click Properties -- some applications like Internet browsers will have the More Settings option instead.
   
   
    
2. Under the My Tab section, select the drop-down menu for Output Method and choose Secure Print.
   
   
    
3. The User Settings dialog box will appear.  In the Secure Print area, enter whatever Document ID you wish to use along with the password.
   
   
   
   Note: The Document ID is limited to 16 characters while the password is limited to 64 characters.
    
4. Click OK to save your changes.
    
5. Choose any additional print settings you need, then OK again.
    
6. Click Print to send the print job to the copier.
    
7. On the copier, tap the Secure Print option, then enter the Document ID and password you created in Step 3.
    
8. A thumbnail list of your print jobs that you have selected the Secure Print option with will be shown.  Tap the job you want to print.
    
9. Press the Menu button on the copier to leave your thumbnail list of print jobs (to prevent someone else after you from printing out any of your other print jobs) and retrieve your document once it has finished printing.