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Event Agreement Form Procedures
The Event Agreement Form is attached to this article and can be downloaded from the attachment list.
When completing the Event Agreement Form, the Contact Person/Event Coordinator should enter the full name of the employee completing the work. If they have their state ID, please enter that (if not known, payroll will fill this in). Then, please complete their position title.
Under event location, please select a box.
In the contact person, phone number, and detailed description of services boxes, please list the contact information of the event coordinator to include their full name and phone number. The contact person/ event coordinator should write out a detailed description of the event and the services performed for the event.
Next, the Event Coordinator will fill out the dates and times of the events, then total the number of hours worked for the event and complete the budget information under the funding code. Please be sure to include the exact date(s) and time(s) of the event to ensure that payroll can accurately and appropriately calculate the payable time for this agreement. Forms without specific date(s) and time(s) will have to be returned for completion. This is important information needed for payroll/funding.
Under authorized signatures, the Event Coordinator will sign and date the form. The Event Coordinator’s signature certifies that they have reviewed all the information on the form and that it is accurate. This signature also certifies that the work for the event has been completed by the employee listed.
Next, the VP of Financial and Administrative Services will sign and date the form. The VP of FAS’s signature certifies that this is a permissible use of funds for the event listed.
Finally, the employee signs and dates the bottom of the form. The employee’s signature acknowledges that they understand that this payment is for their services at a non-Laurel Ridge event and payment for their services is provided through the terms and conditions of the external customer’s event contract. The employee’s signature confirms that the information provided is accurate and that they completed the work listed in the description of services. Additionally, the employee’s signature verifies that they have read and understand the payment information on this form.
Once the form is completed and has received all required signatures, please forward the form to Matt Carbaugh (all full-time, exempt and non-exempt employees) or Courtney Barnhart (all part-time/ wage, non-exempt, and adjunct employees) via payroll@laurelridge.edu.