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Timesheet and Payroll Information for Full Time Employees
Timesheets are due on the last day of every pay period. The end dates of the pay periods are the 9th and 24th of each month. There may be times throughout the year where timesheets will be due earlier than the last day of the pay period due to holidays or DOA scheduling. Please always read the Timesheet Reminder emails.
It is your responsibility to make sure all your time is entered and submitted by the last day of the pay period. Please make sure you have submitted leave requests for days where you have not worked a full day.
Overtime is always paid a pay period after the overtime is worked. Overtime must be pre-approved by your supervisor.
It is essential that you enter exactly the number of hours you work each day. Timesheets are legal documents and are audited by the Department of Accounts in Richmond and by VCCS auditors. Falsifying a timesheet is immediate grounds for dismissal. There is no “banking” of hours. This is strictly prohibited.
It is very important that you inform me of any work schedule changes. Your timesheet and leave requests will not calculate properly unless your work schedule is correct. Employees are on either an 8, 9 or 10 hour work schedule. Quasi-FT employee hours will be different.
