Submission Information

Name of individual submitting project request:

Email address:

CIO Name:

CIO email address:

Is this a multi-college or enterprise-wide request? 

Project Information

Project name (provide a short name for the project.  This name will be used to describe the project throughout the process):

Project Sponsor Name:

Project Sponsor email:

Project description (Please provide a short paragraph that describes the project in general.  It should clearly and simply outline the primary objective(s) of the project. )

Is this an Integration request?

                If yes:

                                What is the software involved in the integration:

                                What is the direction of integration (from/to):

                                Provide details on the data to be integrated:

                                Provide any other details that will assist in describing the request:

Opportunity

Describe the business opportunity or need (the problem we are trying to solve):

What are the expected benefits and/or outcomes:

Is the project required by law/compliance/mandate:

What is the risk/impact if you don’t address the problem and implement the process or solution:

Is the solution you are proposing covered by a state contract?

                If yes, please provide details:

Solution

Provide any specific requirements you must have and why you need them:

What areas of the college(s) will be impacted by the implementation of the process or solution:

What stakeholder groups have been / will be engaged in this project:

Does this product scale to multiple colleges or require customization per school/college:

Approach

Have you identified viable options to implement the process or solution:

Identify and recommend resources needed to implement the process or solution:

Has a vendor been identified:

                If yes:

                                What process was used to identify this particular vendor:

Has the Information Security Review been requested or completed for this vendor?

What are the expected project timeline and anticipated duration:

Implementation Costs

What is the estimated cost of implementation (infrastructure, software licensing/subscription, fees, internal staff, external resources):

Has the required funding for implementation been secured:

What is/are the source(s) of funding for implementation:

Annual Maintenance / Operating Costs

Estimated annual maintenance / operational costs:

What are the sources of operational funding:

What resources are needed to sustain the process or solutions beyond implementation (please list):