This article is a DRAFT shell.
Overview
This article provides an overview of eForms and workflow solutions currently utilized across Virginia's Community Colleges (VCCS). It is intended to help colleges understand available tools, common use cases, integration considerations, and points of contact for institutions currently using each solution.
The goal is to promote awareness of existing capabilities, encourage collaboration across colleges, reduce unnecessary software sprawl, and support alignment toward enterprise-supported solutions where appropriate.
Details
What are eForms?
eForms are electronic forms and workflow solutions used to automate business processes, collect information, route approvals, manage documents, and improve operational efficiency.
Common use cases include:
- Academic Affairs
- Admissions and Enrollment
- Facilities and Operations
- Financial Aid
- Finance
- Human Resources
- Information Technology
- Procurement
- Shared Services
- Student Services
- Workforce Development
Current products:
| Product |
Category |
Typical Use Cases |
Enterprise Supported |
| Adobe Forms |
PDF/eForms |
Fillable forms and document workflows |
Local |
| Dynamic Forms |
Student Forms Platform |
Admissions, Registrar, Financial Aid |
Local |
| Fillout Forms |
Web Forms |
Modern web forms and workflows |
Local |
| Forms Assembly |
Integration Forms |
Data collection and integrations |
Local |
| Formstack |
Workflow Platform |
Business process automation |
Local |
| Gideon Taylor eForms |
ERP-Integrated Forms |
PeopleSoft workflows, HR, Finance, SIS processes |
Yes |
| Google Forms |
Survey/Form Tool |
Surveys, data collection, event registration |
Yes |
| Gravity Forms |
Web Forms |
Website forms and requests |
Local |
| Hyland AssureSign |
Electronic Signature |
Signatures, approvals, contracts, HR forms |
Yes |
| Jotform |
Forms Platform |
Forms, approvals, workflows |
Local |
| Microsoft Forms |
Survey/Form Tool |
Surveys, simple data collection |
Yes |
| Power Apps |
Workflow Platform |
Custom business applications and workflows |
Yes |
| Qualtrics |
Survey Platform |
Research, assessment, institutional surveys |
Varies |
| Salesforce Cloud RFI Forms |
CRM Forms |
Recruitment, inquiries, marketing campaigns |
Yes |
| TeamDynamix |
Service Request Forms |
IT requests, project intake, service catalogs |
Yes |
| Zapier |
Workflow Automation |
Workflow orchestration and integrations |
Local |
| Other |
Other |
Institution-specific solutions |
Local |
Related Resources
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